About the Role

The Finance Officer will support all core finance functions at EarthEnable Kenya, including financial record keeping, budgeting support, accounts payable and receivable, payroll support, cash and bank reconciliations, financial reporting, and ensuring compliance with organizational policies and statutory requirements.

The role requires strong analytical skills, attention to detail, integrity, and the ability to work closely with both office and field teams to ensure accurate and timely financial operations.

This is a hands-on role suited for someone who enjoys working with numbers, maintaining accurate financial systems, supporting decision-making through financial insights, and ensuring the organization’s resources are managed efficiently.

Key Responsibilities

Financial Record-Keeping

•  Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, and general ledger entries.
•  Organize and file financial documents, such as invoices, receipts, and bank statements, following established procedures. 

Transaction Processing 

•  Process invoices, expense reimbursements, and other financial transactions accurately and promptly. 
• Verify the accuracy of financial data and resolve discrepancies as necessary

Financial Reporting 

• Assist in preparing financial reports, including balance sheets, income statements, and cash flow statements under the guidance of the Senior Finance Officer.
•  Compile financial data and generate reports for internal review and analysis

 Compliance and Documentation 

•  Ensure compliance with financial policies, procedures, and regulatory requirements specific to Kenya.
• Maintain documentation of financial transactions and records in accordance with audit and compliance standards.

 Administrative Support

• Provide administrative support to the finance team, including organizing meetings, scheduling appointments, and handling correspondence. 
• Assist in performing routine office tasks such as filing, scanning, and data entry.

 Learning and Development 

• Stay updated on financial regulations, accounting standards, and best practices through self-study and training opportunities.
• Seek feedback from supervisors and actively participate in 2 a ra professional development activities to enhance skills and knowledge. 

 lnventory and Petty Cash Management ,

•  Accurately manage company inventory, process stock movements into the system, conduct stock counts, perform reconciliations, and generate reports’ 
• Ensure adherence to internal controls around inventory management.
• Properly maintain the petty cash float, process payments based on approved requisitions, and keep all supporting documents and accountabilities.
•  Request replenishment of petty cash as soon as the balance reaches the set threshold.

 Payroll Management

• Prepare and execute monthly payroll for Kenya-based employees. 
• Ensure proper handling of statutory deductions and timely submissions to relevant authorities, including PAYE, NHIE and NSSF.

 Bookkeeping and Financial Closing

• Maintain accurate books of accounts for EarthEnable Kenya.
• Conduct monthly financial closings, perform reconciliations, and generate financial statements’
•  Work in coordination with the Finance Manager and other relevant stakeholders to consolidate Kenya’s reports and ensure audit-readiness 

Other Duties

• Perform any other tasks as may be assigned by your supervisor or EarthEnable management from time to time, irr line-with your role and capabilities 

Required Qualifications & Key Capabilities

• Diploma or Bachelor’s degree in Finance, Accounting, Commerce, Economics, Business Administration, or a related field.
• Fresh graduates are encouraged to apply, though 1 year of experience in finance, accounting, or bookkeeping is an added advantage.
• Strong understanding of basic accounting principles, financial procedures, and record-keeping.
• Excellent attention to detail and strong analytical and organizational skills.
• High level of integrity, professionalism, and ability to maintain confidentiality of financial information.
• Strong communication and interpersonal skills with the ability to work effectively with diverse teams.
• Proficiency in Microsoft Excel, Word, Google Sheets/Docs, and accounting software is an added advantage.
• Ability to prepare accurate financial reports, reconcile accounts, and maintain proper supporting documentation.
• Ability to manage multiple deadlines and work effectively in a fast-paced environment.
• Willingness to travel to field locations or rural districts when required.
• Hard-working, reliable, and committed to accuracy and accountability.
• Adaptable, eager to learn, and willing to support the wider team where needed.
• A humble team player with a positive attitude and commitment to the organization’s mission.